A well-established organization in Durban is seeking a Receptionist/ Service Administrator to join their team. Salary will be discussed in interview.


Should you apply for this vacancy and your skills and experience DO NOT match the inherent REQUIREMENTS of this position, YOUR APPLICATION WILL BE IMMEDIATELY DELETED. Please ensure that you READ and understand this advertised position BEFORE sending your CV to us, or otherwise you will just be wasting YOUR time and ours.

Application Process:

To apply for this position kindly e-mail your updated CV in MS Word format to admin@whmrecruitment.co.za, and indicate the Position name in the Subject Line

Qualifications and Experience:

  • Have a minimum of 5 years’ experience as a Receptionist
  • Experience as a Service Administrator is an advantage
  • Knowledge of stock control & WIP
  • Be computer literate in MS Office & Syspro
  • Reside within or around Durban
  • A valid drivers’ license & own vehicle will be an advantage

Key Performances:

  • Answer switchboard
  • Take messages
  • Receive post
  • Relay messages to various staff
  • Update and load vendors on database
  • Contact clients for appointments and site visits
  • Technicians time cards and overtime capture
  • Cell phone claims – scanning and e-mailing
  • Hand out spares to technicians for site works
  • Hand out workshop tools to technicians from stock room
  • Receiving of workshop tools back to stock room
  • Booking of technicians vehicles in for services and repairs
  • Necessary paperwork for technicians vehicles
  • Necessary paperwork for technicians time sheets capturing
  • Scanning and receiving time sheets
  • Assist with vehicle rentals
  • Petty cash updates and expenditure receipts
  • Photostat invoices
  • Grn invoices
  • Invoices filing
  • Pro-forma invoices
  • Assist with reports on wip
  • Quotations
  • Make up of new and updating of safety files
  • Booking of courses – ehs and various technicians
  • Attend ehs courses
  • Collect all ehs safety documents and filing of such
  • Ehs meetings and capture minutes of meetings
  • Receive deliveries from mr and ctn
  • Receiving of stock and counting
  • Packing of spares on shelves in na stock room
  • Transfer of stock to various
  • Stock take
  • Update on stock control
  • Shopping on line for office groceries
  • Supervisor tsebo cleaning services
  • All cms sales – invoicing – spares
  • All toshiba sales – spares- invoicing


Salary will be discussed in interview


Please note that only short listed candidates will be contacted. Therefore, if you have not received any correspondence within two weeks of your application, you have been unsuccessful

Career Category: Administration Reception
Career Type: Full Time
Location: Durban

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